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April 12, 2017
The journey from Classroom Environment to Virtual Environment
February 27, 2021
Schools are stepping it up. Technological assistance in school work is going beyond a projector in a class and logs of information on desktops in their office rooms. School Management Softwares let the schools manage the day-to-day work inside the institution, in an orderly manner and quite reliable. How and why? They simply consist of digital tools that help with school work in general and work with a cloud system for storage. This way, the administration could get more effective and productive in their functioning, from cataloging attendance to balance sheets.
In the frame of the school administration, there is a lot of paperwork regarding the students and staff, as well as the details regarding the management and the building itself. Traditionally, each one of these could be tagged and filed away in storage space. This is long experienced to be an ordeal that brings unnecessary commotion for purposes of future reference. School Management Softwares bring to their table, unlimited digital storage space with various filter options.
Online Registration
Online registrations are one most common examples of such a software tool. Also, the office staff could directly input the students’ data right from their admission, to his/her progress reports, up until their transfer from the school.
Undeniably, this helps you save hours of time weeding through stacks of paperwork like for a needle in a haystack, searching for details regarding former students. Just search for the student’s name in the system and you have it all on a well-organized digital platter and no waste of any other resources. The huge paper load they used to store in boxes could be exchanged for files with unlimited space on a digital system using such a school management software. It not only saves expenses, but also time, and boosts productivity.
Fee Management:
Speaking of balance sheets and accounts, fee management is one other popular tool in a School Management Software. Nowadays, schools have even made it possible to accept payments digitally through their own portals. This makes the record stay solid as long as the school wants it to be. They could even set up an automated receipt system for the payers, as well as reminder messages for late payers. Similarly, the staff payroll can also be automated on fixed dates, according to their work hours. What is best in keeping the accounts and log in the system is its transparency – parents, teachers and other staff are updated sooner about any new changes through the system. The information is given to them on a common recorded platform, but in different levels, according to the users. Everything is distinctively distributed, under one umbrella.
Performance Reports
What if you can now see your class schedules and exam results online on your school’s website? The youngsters this decade will soon not be able to hide their classroom performance reports! The School Management Softwares boast an open “wall of fame” pattern by displaying school ranks and awards on the website or other designated portals, which can be viewed through the school’s portal. This way, parents are caught up on their children’s performance and can keep in touch with the school’s activities more than ever before.
Scheduling & Management
Now the students have pre-scheduled virtual classes. The links are posted on the school website, along with the class schedule, on each student profile. Mock exams can be streamlined with the help of the software, which has proven to be very helpful amidst unforeseen issues such as the lockdown situation. The answers are graded and posted on the student profiles directly, thus making evaluation easier and quicker for the teachers and parents.
Micromanagement of events
If there are any competitions, elections, or any other sign-ups to be conducted, it will reach all the kids via online notifications rather than reading it up on the bulletin board. All such registrations and forms can be posted and arranged if the school portal is connected to a School Management Software. Talents can even send digital copies of their artwork through the portal for school magazines!
Library Management
The School Management Softwares have dedicated tools for library management. All the records of book issuing, re-issuing, pending, returns, and even fines are registered digitally via ERP. The students can even go through the digital catalogue of the library and reserve their intended books by pre-booking online.
Attendance & Leave Records
Attendance logs are applicable not only to the students but also to the teachers and other staff. Punching machines can be connected to the School Management Software so that the staff attendance will be logged in without a loophole. Classroom attendance, when logged in digitally, can help with many filter requirements like most/least present students, history of absence for future reference, etc.
Commutation Management
If your ward/kid is traveling by school bus, linking its GPS to the School Management System can enable the feature to send the parents pre-automated messages about the movements of the bus, thus ensuring their kid’s safety. This segment can also store the bus driver’s information and attendance log, for reference purposes. Just like them, the information of all the staff and students can be stored in the cloud system provided by the software, accessible only to the administrators with valid credentials like students, parents, teachers and staff of the institution.
Inventory Management
A timesaving feature of School Management Softwares is inventory management. The school could have a very definite record of every single item that belongs to the institution and can be viewed by the authoritative personnel. This facility could also cover the details of accountability and the logs of any twists and turns. The minute’s log can also be added to the inventory for the sake of reference. No need to rummage through the dusty and dog-eared registers and records anymore!
Privacy & Security
When it comes to granting access to information, the software can handle multiple portals, distinctively made for students, teachers, and other staff. Even parents can have a portal to monitor their child’s school performance. There will be no need for a special day for the “Parent-Teacher Meet” as communication channels are available for exchanging information between the teachers and guardians.
Essentially streamlining every administrative activity of a school under one platform, School Management Softwares save money, time, and effort. The convenience of universal accessibility for education purposes suits children belonging to the tech-whiz era, as they prefer to create their own environment, be it at home or outside. It really meets the age of fast-forward dynamics.
